Answers

How do I plan a corporate event video in Toronto?

To plan a corporate event video in Toronto, decide what the video must do, list the key moments and people you need to capture, share the schedule with your videographer, and agree on the deliverables before the day. A highlight film plus short social cuts is a common package. IAVA Productions films summits, launches and company gatherings in Toronto and edits them into films you can use well after the event.

By Anton Iakovenko, IAVA Productions · Last updated

What are the planning steps?

  1. Define the goal: recruiting, social, internal communication, sales or all of these.
  2. Share the schedule and venue details, including speakers, sessions and breaks.
  3. List must-capture moments: keynote, awards, arrivals, networking, product reveals.
  4. Name the people to interview, such as leaders, speakers and attendees.
  5. Agree on the deliverables: highlight film, short social cuts, speaker clips.
  6. Plan access: lighting, sound, power and where the crew can stand.
  7. Confirm approvals, release needs and who reviews the cuts.

What gets filmed on the day?

  • Wide shots of the room and the crowd to show scale.
  • Close shots of speakers and reactions.
  • Short interviews with attendees and organizers.
  • B-roll of the venue, details and branding.
  • Sound from the stage and the room.

What deliverables are useful?

A highlight film of the day, short cuts for social media and clips from key speakers cover most needs. Decide early where each will be used, because it changes how we film and edit.

Examples from our work

  • Banyan Software. A corporate event video that captures the energy and scale of the company gathering, made to serve as a recruiting and marketing asset after the day.

    See the project

How IAVA Productions does it

We start with your objective and the schedule, then plan the shot list, crew and gear. We film the event, edit the highlight film and cuts, and review them with you before final delivery. Standard edits are delivered within 7 business days after the shoot, and larger projects take longer.

Tell us the date, the venue and what you want to use the video for.

Talk to IAVA Productions →

Frequently asked questions

Do you film events outside the studio?
Yes. We film on location across Toronto and beyond. Travel is factored into the scope.
How soon should we book?
As early as you can. Booking early gives us time to plan the shot list and crew.
Can you capture speakers and interviews?
Yes. We plan speaker coverage and short interviews alongside the wider film.
Will you provide cuts for social media?
Yes. Highlight films and short social cuts are common deliverables.

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